New PRRs on Cyber Security, Surveys, Social Media

So far in the 2015-16 fiscal year, 19 university PRRs — policies, regulations and rules — have been enacted or revised and two have been repealed, according to the general counsel’s office. In a memo widely distributed this week, Vice Chancellor and General Counsel Eileen Goldgeier reviewed the most significant changes.

All revisions can be tracked and viewed under the What’s New section of the PRR website as well as the Policies Recently Enacted website.

Data Management Procedures (REG 08.00.03) – On Sept. 1, 2015 the regulation was revised to add a statement to Section 3 to indicate that data trustees, stewards and custodians must make data management decisions that benefit the interest of the entire university rather than the sole interests of their individual units.

Networked Printer Security Standard (New RUL 08.00.13) – On Aug. 24, 2015 this new rule was established to help users protect sensitive university data in the event a networked printer becomes compromised, lost or stolen. If system administrators and/or other technical staff on campus apply the recommended settings and follow the recommended best practices in the Networked Printer Security Standard: a) Sensitive university data will be protected as it is stored, processed or transmitted via networked printers; and b) The printers themselves will be less vulnerable to exploits. An example of such an exploit would be someone in Germany sending multiple copies of objectionable material to a printer in a campus office. This exploit wastes printer consumables, denies service and puts at risk the university’s reputation.

Computer Use Regulation (REG 08.00.02) – On Aug. 18, 2015 the regulation was revised for clarification as it relates to university investigations and miscellaneous technical changes.

Equal Opportunity and Non-Discrimination Training for Employees (REG 04.25.06) – On June 9, 2015 the regulation was revised to bring in compliance with Title IX and the Clery Act.

Operation of Unmanned Aerial Systems (NEW REG 10.10.09) – Unmanned aircraft systems (UAS) offer great potential as tools for research and teaching. Because UAS are becoming more frequently used at NC State, including for many different types of research, NC State must manage UAS operations and ensure full compliance with all state and federal laws and regulations. Effective July 21, 2015 a new regulation on UAS was established as a framework to identify, manage and mitigate risk.

Poole College of Management Reappointment, Promotion and Tenure (RPT) Standards and Procedures (RUL 05.67.503) – On July 21, 2015 the rule was revised to clarify teaching contributions; and to extend the term of one department appointee from two years to three years (See Sections 3.2.4 and 7.6).

Smoking Policy (REG 04.20.03) – On July 7, 2015 the regulation was revised due to the proliferation and increasing use of vapor devices such as electronic cigarettes making it necessary to broaden the definition of smoking as it pertains to the restrictions in campus facilities (See Section 4).

Associated Entity – Creation and Retention (REG 01.25.13) – On July 7, 2015 the regulation was repealed and the university will rely on the overarching UNC Policy 600.25.2[R] as the controlling guidelines.

Centers and Institutes (REG 10.10.04) – On July 7, 2015 the regulation was revised to comply with the UNC president’s revised UNC Policy 400.5[R].

Evaluation of Teaching (REG 05.20.10) – On July 7, 2015 the regulation was revised to implement recommended revisions based on a required review by the Evaluation of Teaching Committee every three years and approval by the provost and executive vice chancellor.

Non-Tenure Track Faculty Ranks and Appointments (REG 05.20.34) – This regulation was revised on July 7, 2015 to clarify the documentation required for consideration for initial and subsequent contracts (See Section 8); and on March 31, 2015 to clarify the appointment process for non-NC State adjunct faculty (See Section 4.3.2).

Post Tenure Review of Faculty (REG 05.20.04) – On July 7, 2015 the regulation was revised to comply with new policy and guidelines approved by the Board of Governors.

Use of NCSU Libraries “WolfWikis” Service (RUL 02.61.01) – On July 7, 2015 this rule was repealed. The NCSU Libraries is phasing out its WolfWikis service based on changes in the online environment and technologies. NCSU Libraries will post information about alternative services on its website as WolfWikis is decommissioned, and staff can advise students and faculty on these options.

Social Media (New REG 08.00.12) – On June 9, 2015 a new regulation on social media was created to establish the procedures for creating and managing a university presence or participating in social media in an official capacity on behalf of NC State. This regulation and its supporting guidelines are intended to properly portray, promote and protect the institution and its employees, and to assist NC State entities in effectively creating and managing social media accounts.

Surveys of NC State Students, Alumni, Faculty, Staff and/or Administrators (New REG 01.25.17) – On May 26, 201 a new regulation was created to address the growing concern that NC State students, faculty and staff are being asked to participate in an increasing number of surveys, and that is having a negative impact on our ability to collect data needed for essential activities such as accreditation, strategic planning, program assessment and scholarly research.

Undergraduate Readmission and Appeals (RUL 02.66.01) – On May 26, 2015 the rule was revised to align the readmission process with the recent revisions to REG 02.05.01 Continuation of Undergraduate Enrollment and REG 02.05.03 Satisfactory Academic Progress and to eliminate language that is now contradictory to the new regulations. The title was also changed to “Undergraduate Readmission and Appeals.” The changes simplify the rule and eliminate language about continuation of enrollment that is already contained within REG 02.05.01. The new appeal process established in the rule combines the previously separate processes for appealing academic standing (suspension) and financial aid eligibility (see REG 02.70.02 Eligibility for Continued Receipt of Financial Aid). This new combined appeal process eliminates the problem of students receiving approval of their academic standing appeal but having their appeal for continued receipt of financial aid denied. Under the new appeal process, students with successful appeals will be allowed to continue enrollment and will be eligible for financial aid.

Continuation of Undergraduate Enrollment (Suspension Regulation) (REG 02.05.01) – On May 12, 2015 the regulation was revised to bring the university into compliance with UNC-GA policy 400.1.5[R] Fostering Undergraduate Student Success (also known as FUSS or Transmittal Letter 83). According to FUSS, federal Title IV financial aid regulations will serve as the minimum requirements for continuation. Details of these mandated changes can be found at: http://www.ncsu.edu/registrar/trans83/trans83.html. These changes replace the requirements currently in REG 02.05.01.

Satisfactory Academic Progress (REG 02.05.03) – On May 12, 2015 the regulation was revised to bring the university into compliance with UNC-GA policy 400.1.5[R] Fostering Undergraduate Student Success (also known as FUSS or Transmittal Letter 83). According to FUSS, federal Title IV financial aid regulations will serve as the minimum requirements for academic progress evaluation. Details of these mandated changes can be found at: http://www.ncsu.edu/registrar/trans83/trans83.html. These changes result in a replacement of requirements currently in REG 02.05.03 Progress Toward Undergraduate Degree and a consolidation with requirements in REG 02.70.02 Eligibility for Continued Receipt of Financial Aid. Due to this consolidation, the regulation title was changed to “Satisfactory Academic Progress,” terminology consistent with federal Title IV financial aid language.

Political Activities (New POL 05.00.04) – On May 5, 2015 the Board of Governors approved the university-recommended new policy on political activities. This policy supplements and is adopted in accordance with UNC Policy Manual, Chapter 300.5.1, Political Activities of Employees, which was revised on April 11, 2014 and which required each campus Board of Trustees to adopt a policy.